Talent Coordinator and Sourcer

Key Responsibilities

Coordination:
• Partner closely with the Talent Manager and Hiring Managers to facilitate and streamline the interview process.
• Schedule candidate interviews and coordinate logistics with accuracy and timeliness.
• Manage the candidate experience, ensuring a positive and engaging journey that reflects our commitment to attracting top talent.
• Support Talent Managers with job creation, as well as onboarding coordination and support.
• Maintain accurate and up-to-date candidate records in our Applicant Tracking System (ATS).
• Support efforts to standardize and document the hiring process.

Sourcing:

• Utilize sourcing methods such as LinkedIn, job boards, and Boolean searches to identify and engage qualified candidates.
• Provide innovative and scalable sourcing solutions to drive a robust talent pipeline.
• Conduct proactive sourcing activities to identify potential candidates across various roles and departments, with a focus on passive candidates.
• Review and screen resumes to assess candidate qualifications and fit.
• Collaborate with the Talent Manager to develop effective sourcing strategies for hard-to-fill positions.

Process and Partnership:

• Develop scalable processes and resources to enhance efficiency while maintaining a personal touch.
• Cultivate productive relationships with cross-functional partners.
• Communicate professionally and proactively with all stakeholders.

What Success Looks Like

Within the first 90 days, this individual will:
• Be fully ramped on our ATS, scheduling tools, and interview process end-to-end.
• Own interview scheduling and logistics independently for all open requisitions, with minimal oversight from the Talent Manager.
• Have built strong working relationships with hiring managers and interview panels, understanding their availability, preferences, and process nuances.
• Consistently deliver a candidate experience that’s accurate, timely, and reflects well on the business.
• Be actively supporting background and reference check coordination as a routine part of the process.
• Have supported the successful close of multiple hires end-to-end from a coordination standpoint.

Over two quarters, success includes:

• Having the trust and process fluency to take on resume review, screening candidates for baseline qualifications and fit before they reach the Talent Manager.
• Demonstrating sound, consistent judgement in resume screening, flagging strong candidates accurately and filtering out clear mismatches.
• Having candidates sourced convert into actual hires.

Required Qualifications

• 2+ years of experience in Talent Acquisition, specifically recruiting coordination and sourcing in a B2B SaaS company,
• Experience supporting Go-To-Market hiring (e.g., Sales, Account Executives, Implementation, Customer Success, Product, etc)
• Familiarity with a variety of tools, including ATS, HRIS, scheduling tools, and LinkedIn sourcing.
• Demonstrated accountability and a track record of taking ownership and problem-solving.
• Strong communication and cross-collaboration skills.
• Comfortable working in a fast-paced environment with evolving responsibilities.
• Creative, curious, flexible, meticulous, and thoughtful approach to work.
• Objective and adept at conflict resolution, seeking productive solutions to partnerships.
• Enthusiasm for process improvement and refining the experience for partners and candidates.
• Experience driving innovative process enhancements and supporting change management.
• Alignment with Collectly’s GTM Values:

• We are owners – we have humility and put the team first.
• We know our numbers – we are data-driven and understand how to impact our business internally and our customers’ business externally.
• We are AI powered – we automate easy repetitive tasks and research so we can solve harder problems and have a greater impact.
• We are one with the Buffalo – we expect that there will be challenges along the way and, like the Buffalo, we confront these challenges head on by running INTO the storm.

Core Competencies

• Sourcing & Pipeline Generation: Builds and maintains a consistent flow of qualified passive and active candidates using multi-channel, creative sourcing strategies.
• Coordination & Logistics Management: Manages complex, multi-party scheduling and process logistics with precision, minimal errors, and strong follow-through.
• Candidate Experience: Creates a professional, warm, and responsive experience for every candidate, regardless of outcome.
• Data Integrity & ATS Management: Maintains clean, accurate, and audit-ready candidate requisition records; understands the importance of documentation for compliance and reporting.
• Stakeholder Communication: Communicates clearly and proactively with hiring managers, candidates, and cross-functional partners, adjusting tone and format to the audience.
• Adaptability & Prioritization: Manages competing priorities and shifting requisition needs in a fast-paced, evolving environment without losing accuracy or quality.
• Discretion & Confidentiality: Exercises sound judgement with sensitive candidate and business information.
• Continuous Improvement: Proactively identifies process gaps and proposes scalable, practical solutions rather than waiting to be asked.

Preferred Qualifications

• Experience recruiting or sourcing within healthcare, healthcare technology, or SaaS environments.
• Experience with Lever (LeverTRM) or a comparable modern ATS.
• Experience using sourcing tools like LinkedIn Recruiter.
• Experience coordinating reference checks.

If you think you’re a “Buffalo” who has what it takes to have a meaningful impact within our rapidly growing organization and to the broader healthcare industry – apply to come join our team today!

Why You’ll Love It Here

• Competitive Compensation: Competitive salary and total rewards package designed to recognize your impact and support your financial well-being.
• Unlimited PTO: We believe in work-life balance and encourage you to recharge when you need it.
• Comprehensive Health Coverage: Fully paid medical, dental, and vision insurance for you and your dependents, because your well-being matters to us.
• Equity Opportunities: Share in our success with stock options – your hard work will drive our growth.
• Retirement Planning Made Easy: Enjoy a 401(k) with a generous company match to secure your future.
• Student Loan Support: We help lighten the load with contributions toward your student loans.